PTSA Membership Meetings

2007/2008

2006/2007

09-11-06 General Meeting
10-09-06 General Meeting
11-13-06 General Meeting
01-08-07 General Meeting
02-12-07 General Meeting

General Meeting

September 11, 2006

Call To Order: Co-President Lois Hiskey calls the meeting to order at 9:34 a.m. A quorum was present and a list of meeting attendees is attached to the original Minutes. There was a general introduction of all members.

Minutes and Correspondence: The minutes of the May 2006 meeting were approved as written. The most recent organization chart was presented for information review and correction.

Treasurer's Report: Treasurer Linda Burke presented a copy of the 2006/2007 budgets. Current bank balance is $10,333.20. Year to date income is $7,279.50 with expenses of $742.60. Linda reminds those persons who chair committees to check to see what your budget is for the year.

Principal's Report: Jan Olson noted that the application for security clearance is available on the Parent Organizer for all parent volunteers.

Information regarding the WASL was released on Friday for current 7th, and 8th graders and also for any 9th graders who took 10th grade WASL. The general feeling was that there was a nice jump in the % of students that improved their scores with a significant jump in math scores.

Enrollment has increased this year by 30 students to a total of 745 students. Most classes are full with maximum occupancy of 30 students.

The question of what to do with the Student Store was raised by Jan. New Federal mandates prohibit the sale of candies and foods of questionable nutritional value. The staff at EJH will continue to send the message to parents and children about the importance of good nutrition choices. To enforce this message there will be a video presented at Curriculum night about the revised food service and the importance of good food choices.

Teacher Representative Report: Jan Olson introduced Mrs. Lybeck to the PTSA. The Lake Washington Schools Foundation has $60,000.00 available this year. Grants of up to $3000.00 per request will be available to teachers. Applications are due 10/15 and grants will be passed out in November. Refer to the Lake Washington Schools Foundation web site for specific criteria for grants. Mrs. Lybeck will let teachers know of this grant availability.

Legislative Report: WA is evaluating state funding, the lid for fundraising and teachers salaries. The Governor has formed a committee to look at issue. We are encouraged to communicate with the Governor or her representative. WA Learns has a website that will be placed on the parent organizer.

New Business:
1. Standing rules need approval. The only change is in rule #7 and rule #8.   A motion was made and the rules were approved.
2. Terri Whidbey was nominated to fill the vacancy on the legislation committee. A motion was made and the nomination was approved.
3. All volunteers at EJH are required to undergo a security screening by the LWSD. Forms are available on line.

Funds Request:
1. ASB rep Morgan Burke presented a funds request to support the EJH teachers with the goal of connecting students and teachers. It was suggested to Morgan that the request be written and presented for consideration.
2. Verbal request submitted for "Lucky Lockers Program" by ASB. It was suggested that a formal written request be submitted at the next meeting.
3. LWSD has a Basket Auction to raise money for scholarships. EJH PTSA will design and stock 1-2 baskets and deliver early Nov. It was proposed that $100.00, at $50.00 per basket be allocated.
4. ASB made a grant proposal requesting $100.00 for supplies needed to take pictures. Motion made and approved.
5. ASB made a grant proposal requesting $200.00 for Leadership class to promote student recognition of the teachers. It was suggested that this money should come from the leadership class not from PTSA. The PTSA was not able to commit to this at this time and it was suggested that the ASB may resubmit the request at a later date later with more information

Committee Reports:
Beautification Committee          Judy Russo will be meeting after new family welcome to spruce up area outside teachers lounge.
Financial           the fundraiser will be "Pass the Hat".
Newsletter        Linda Burns, newsletter editor requests that everyone use e-mail address to submit articles. The deadline for first issue is Sept 29th.
Staff Appreciation         Cindy Swanson proposed that a Soup bar be available for the teachers on "Back to School" night as part of teacher's appreciation. Ideas for future ways to show staff appreciation would be welcome.
Special Needs Committee         Karen Brechner will meet at the end of the month and information will be put on parent organizer.

Adjournment: The meeting was adjourned at 12:00p.m.

Respectfully Submitted,

Patricia Gilosa-DeAngelis
EJH PTSA Secretary

Evergreen Junior High PTSA

Board of Directors Meeting

October 9, 2006

Call to Order: Co-President Lori Carson called the meeting to order at 9:37a.m. A quorum was present and a list of meeting attendees is attached to the original Minutes.

Minutes and Correspondence: The Minutes of the June 2006 Board of Director's Meeting were approved as written. Two articles of correspondence were read aloud. The first was an invitation to the Board to the Lake Washington Schools Foundation celebration in honor of the LWSF Founders Circle and the second was a thank you from the Lake Washington PTSA Scholarship Fund for our donation.

Treasurer's Report: Linda Burke presented the financial report. Current bank balance is $10,333.20. Year to date income is $15,719.04 with expenses of $1,719.16. Pass the Hat netted $8,171.50. Membership dues are $5,220.00, which is $180.00 off of the goal. A new line item has been added to the balance sheet. It is E-script, which has a balance of $149.83. The Bank has been charging a service charge for excess deposits. This charge will be appealed.

Principal's Report: Jan Olson was asked about the possibility of having a lighted sign at the entrance of the school. LWSD Support Services is in charge of maintenance of the school. The question was raised as to what the plan are buildings that are not in line for remodel in regards to funding upkeeps.
Back to School Night was very successful. Kudos given to Nancy Lidell and the film she produced regarding the new nutrition program reinforcing good nutrition choices.
The students are excited about renaming the Student Store. This store will open 10 minutes after school ends to provide nutritional alternatives for students staying after for sports.
On 10/10, the first elementary feeder team meeting with the teacher leaders of the five elementary will meet to review WASL results, literacy, math and the science agenda.
Teachers are continuing to receive training on using the new active boards in the classrooms. The two goals for before the end of year will figure out how all of this new technology fits together with the goal of working on how to use it to engage the students. New software for graphic organization and note taking will be reviewed. This year Web Grader will be used as a pilot program by a few teachers at EJH with the intent that it will be used district wide in a year.
On the issue of Security, EJH has plans on how they work on school safety but recent happening are out of the ordinary. EJH has staff and students trained to look for signs of trouble. District security Gregg Jenson is here a few days a week and King county SRO is available

Teacher Representative: Betty Lybeck noted that the dinner before dance for teacher volunteers was greatly appreciated. The date of Elective Open House for 6th graders will be January 18th.

Legislation: Curriculum night survey netted only 10 responses. A draft report on proposed changes to WA education system was passed around for our review.

New Business:
Funds request:
1. ASB requested $356.25 to fund "Lucky Dog" tags to be presented to random students as a school spirit project. Motion denied.
2. Motion made for $326.14 to purchase rubberized aprons for the Science classes. These aprons will update safety standards in the class. Motion was approved
3. Motion was made for $89.97 for the purchase of wristbands for the French Class. The bands would be presented to each French student on their birthday. Motion denied.
4. Motion was made for funds to support the start-up of the Renaissance Charter School. A motion was made to contribute $50.00 and the motion was approved.

Committee Reports:
Special Needs: The first meeting was held to provide a chance for parents to network. Volunteers: Spirit grams were sold before dance. Once kids realized that they were getting bracelets instead of candy, the sales were down. Also ran out of bracelets. Before the next dance, the issue of spirit grams will be addressed. The district no candy policy necessitates looking for something else.
Ways and Means: Pass the Hat is short $180.00 of goal. Will keep trying to attain the goal. There is a need for someone to be in charge of concessions for Nov 3rd dance.
Parent Education: Judy stated that Wendy Kettering reported that there is no interest in math WASL education, so looking for a new topic. Canliss Junor has taken over Reflections this year and is trying to encourage student entries.
Teen Wellness: Lori Simms is leaving in Dec and Sheri Newton is taking over.
Newsletter: Linda Burns notes that the newsletter is ready at the printer. The possibly of putting it on the web was raised and will be explored. Articles can be submitted at any time, however try to keep it timely for the publication date. No Spanish translation of the newsletter is available at this time. Next deadline for articles is November 29th.

Adjournment 11:45a.m.

Respectfully submitted

Pat DeAngelis
EJH PTSA Secretary

Evergreen Junior High PTSA

Board of Directors Meeting

November 13, 2006

Call to Order: President Lois Hiskey called the meeting to order at 9:37a.m. A quorum was present; the attendance list is attached to the copy of the original minutes.

Minutes and Correspondence: The Minutes of the last Board of Directors Meeting (October 2006) were approved with changes. The Pass the Hat figure was misquoted and corrected ($1,800.00 short of goal and presently short $813.00). The changes are noted and corrected.

Treasurer’s Report: Treasurer Linda Burke presented the Financial Report, which showed a balance of $15,877.46. Year to date income has been $19,336.97 with expenses of $13,792.71.

Principal’s Report: Ms. Olson wanted to give kudos to the National Junior Honor Society students who participated in shoveling mulch for the school landscaping. She also noted that teachers submitted 6 requests for funding of various projects to the Lake Washington Schools Foundation. Four of the requests were accepted and funded.

All 9^th graders will attend a presentation on “Making High School Count”. This program will also have a follow-up where the students learn how to compute their grade point average ad discuss how difficult it is to bring that average up.

During LEAP days, the staff will discuss various methods developed to engage students in classroom strategy and the effectiveness of doing group work.

Ms Olson is in favor of trying to sell pizza during the next dance.

Teacher’s Representative: Jan Olson introduced us to Mandy Smith. Ms. Smith spoke to us regarding a class project she has instituted for her LASS students. This class complied a book of personal narratives. These narratives addressed how each student sees their world. Ms Smith approach the PTSA with a request for funding for a “Coffee House”, to be held at the beginning of December, where each student will have the opportunity to read their easy. PTSA approved $150.00 for this effort.

Legislation: Terri Whidby noted that on November 14^th, a legislative roundtable will be held at Interlake School discussing High School education funding.

New Business: There were two Board resignations submitted.

1. Lori Carson resigned as Co-President effective immediately. The resignation was placed for vote and accepted.

2. Linda Burns submitted a letter of resignation from the Newsletter. Cheryl Atkinson has stepped up and will continue the newsletter work. Her e-mail is clatkinson@verizon.net phone number 898-9359. Linda’s resignation was accepted. Cheryl noted that the new newsletter deadline would be November 27.

Funds Request:

1. As noted Mandy Smith requested $150.00 for her LASS students.

2. Susan Jackson requested $30.00 to upgrade the student store. The funds were approved

3. Cheryl Atkinson requested that the PTSA purchase a newsletter-publishing program, which will cost approximately $70.00. Research will be done to see if we can obtain the program some other way and which program is best for our needs

4. Sue Swanigan requested $125.00 for sub coverage for two teachers. The budget already funds the coverage.

Committee Reports:

Teen Wellness: Shari Newton has noted that there has been a concentrated effort to increase the nutrition content for the articles sold in the Student Store. Once a month, the gym classes will hear a different person representing varying sports, with a focus on developing life long interests in participating in these sports.

Theater: The play “High School Musical” is selected for presentation in March.

Parent Education: On November 30, a meeting will be held in conjunction with Microsoft. A program regarding Internet safety will be presented.

Special Needs: The committee is developing a handbook aimed in providing information to parents of children with special needs, providing phone numbers and contact information for various programs.

Announcements: The need for a December meeting was raised and voted on. It has been decide to forego the meeting and instead provide a summary to all members of the actions of various committees during the past month.

The nominating committee training will be held on November 30^th. Judy Russo has agreed to head up the committee. Every position is open. Please think about any person that you feel would welcome an approach by the committee to fill a space next year.

The January meeting will be a general meeting and the nominating committee will be established at that time. A notice will go out in the “Parent Organizer”.

Adjournment: The meeting was adjourned at 11:35a.m.

Respectfully submitted

Pat DeAngelis

PTSA Secretary

Evergreen Junior High PTSA

General Meeting

January 8, 2007

Call to Order: President Lois Hiskey called the meeting to order at 9:45a.m. A quorum was present.

Minutes and Correspondence: The Minutes of the last General Meeting (September 11, 2006) were approved. A list of the attendees is attached to a copy of the original Minutes. A thank you note from Don Saul for a grant of $3,913.00 to EJH for the purpose of purchasing adjendas was read. A notice from the Local Unit President was read congratulating the EJH PTSA and awarding them a Membership Silver Level Award for attaining 50% membership enrollment in the WSPTA.

Treasurer’s Report: Treasurer Linda Burke presented the Financial Report. The bank balance as of 1/7/2007 is $14,663.31. Year to date income is $19,631.59 with expenses so far of $15,301.48.

Principal’s Report: Jan Olson stated that adjustments to the school schedule to compensate for all of the missed days would be made. The final decision by LWSD will be published within a few days. Coffee Chat for the five elementary schools will be held in the near future. These chats allow parents to meet and greet the Junior High Faculty. The dates will be provided. The Tap Root Theater Group will present a program to all of the students addressing bullying. The LW Schools Foundation received 6 requests for funding from staff at EJH and 4 were accepted. The question of variances was raised. Jan stated that the information would be sent out soon as possible, usually in March. At this time, information will be provide as to which schools will be open for variances

Teacher Representative: Betty Lybeck presented two funds requests. She also noted that on January 18^th an Open House would be held from 6:45 to 8:15. Electives information will be given at this meeting and also will be placed on parent organizer for all intake schools. Clubs and sports information will be represented at this meeting

Legislation: Terri Whidby noted that there would be a Legislative Focus Day on 2/15. The new legislative session begins today. Action alerts information will be located in the office. It is suggest that everyone sign up for the alerts. How to sign up for these alerts will be placed on the parent organizer

New Business:

Nominating Committee: Need three people on the committee. Judy Russo, Kim Erlandson and Denise Scott Markey were nominated. A motion to close and accept nomination committee was made and accepted
Parent Education: The program on Internet Safety for Kids was presented with a very good turnout. On 2/1, Colin Preston, a youth and family counselor, will present a program on development issues for kids.
Funds Requests:

1. Kevin, the custodian requested $200.00 to purchase a vacuum cleaner to clean school. The funds were approved and will be take from the adjenda funding.

2. Steve Dougherty and Sherri Hanson requested $300.00 to 400.00 for cricket equipment for gym classes. The request was approved with the funds coming from department grant funds and unspent funds from the class breakfast.

Committee Reports:
PTSA Recruiting: Judy Russo spoke about open PTSA positions. All positions are open. She requested that each Chairperson write up a brief job description and send it to her.
Newsletter: It was suggested that the next issue would be in March with a deadline in February. The possibility of sending newsletter via e-mail instead of the mails was discussed.

Adjournment: The meeting was adjourned at 11:35a.m.

Respectfully Submitted,

Pat DeAngelis

Evergreen Junior High PTSA Secretary

Board of Directors Meeting

Evergreen Junior High PTSA

February 12th 2007

Call to Order: President Lois Hiskey called the meeting to order at 9:55a.m. A quorum was present; the attendance list is attached to a copy of the original minutes.

Minutes and Correspondence: The Minutes of the last Board of Directors Meeting (November 13, 2006) were approved as written. Correspondence consisting of a thank you note from Mandy Smith, teacher, was read to the Board.

Treasurer’s Report: Linda Burke presented the Financial Report. The bank balance as of 2/4/2007 is $14,681.93. Year to date income is $20,938.37 with expenses so far of $16,409.64. Linda stated that the last dance proceeds were better than expected. The sale of pizza was not as successful but the committee will try to sell pizza before the dances next year. It was felt that the cause of such poor returns was that there was not enough advertising about the availability of pizza prior to the dance. In the future, please notify Linda if you use postage so she can keep track of expenditures. She has recommend that next year, a line item should be created in the Budget to track the expenditures for mailings. Linda will follow-up on matching funds from Microsoft

Principal’s Report: Jan Olson reported that Elective night had a large turnout. It was a fun and positive evening and she intends to keep this night as a tradition. Counselors have been out to all five elementary schools speaking to the incoming students. February 13th is the open house for the incoming 7th graders. The students will go through an actual day schedule to get a feel of what a day is like.

Funds Request:

1. Lucy Davis requested $210.00 for help to teach science to the special needs students. The funds will be used to pay for lunches for 30 students while on their trip to the Science Center. There is no place for the students to eat while at the center. The funds were approved
2. Sandy Taylor requested $275.00 for the 8th grade humanities students. The students would like to visit the Science Fiction Museum and would use the funds for bus transportation. No motion made.
3. Diana Sparks requested $120.00 to be used for her Drama Class. She would use the funds to hire a dance specialist to present a class on interpretive dance to the drama class. Funds were approved and the funds are to be taken from "other electives" funds.

Committee Reports:

Teen Wellness: Shari Newton, the committee chair gave an update on what the committee has been supporting. They have been presenting classes on bad mitten, Pilates, yoga, cricket and will be adding a lacrosse class in the near future. There have also bee classes on basic nutrition and what athletes and regular kids need to meet their daily nutritional requirement. She will write an article that will be put in the parent organizer.
Legislation: Terri Whidby announced that Legislation Focus Day is on February 15th 2007. All are encouraged to attend. Since the last meeting, the majority issue has been held-up in the senate but will probably be passed Committee report will appear in Lois' summary
Newsletter: deadline for submissions will be 2/23 with hope of getting the issue out by first or second week of march.
PTSA Recruiting: Work on filling the open Board spots for year 2007/2008 is progressing.
Student Representatives: Ninth grade celebration planning is moving forward. The students are planning on doing a coffee fundraiser ($10.00 per bag) to raise funds for the event.
The Lake Washington Foundation luncheon is in March. All are invited

Meeting adjourned at 11:40a.m.

Respectfully submitted

Pat DeAngelis

EJH PTSA Secretary

Evergreen Junior High School

General Meeting Minutes

September 11, 2007

Call to Order: President called the meeting to order at 9:40 a.m. A quorum was present. A list of meeting attendees is attached to the original Minutes.

Welcome and Introductions:

The board and attendees introduced themselves, stating name, children and what office or duties they are assuming.

Minutes and Correspondence: The Minutes from the June Meeting was reviewed and approved as written. Correspondence in the form of:

Ø A receipt for Levy Contribution in the amount of $50.00

Ø 8 Thank you notes

Financial Report: Treasurer Laurie Barokas was not available therefore Cynthia Swanson handed out the latest financial information. The bank balance as of 9/8/07 is $11,039.76. Year to date income is $16,503.00 with total expenses of $1,105.30.

We made goal on pass the hat which was $10,000. We would love to have more than 408 members.

Approval of standing Rules:

To approve standing rules as they stand with the exception of #10 which should state current year. #8 who will take over if President(s) and / or Secretary cannot will go to the Vice-President of Services.

ASB Report:

Theme is western this year. Magazine drive is for overall ASB clubs, sports and activities. ASB activites were presented by Charlie Mroz, ASB President and T.J. Whidby. ASB Vice President. Jan Olson spoke about the leadership camp the ASB attended. All the Jr. Highs in the Lake Washington district sent kids to the camp. Theme was iLead at camp. Jennifer Blum stated the leadership camp ended with WeLead.

Principal’s Report: Jan Olson reported on the work of the district and the work of EJH which is a bit different. Jan stated that in the district there are Math, Science, and Literacy models for the district and reps for each. The model the district is using new continuum models. Technology imbedded in the work that is being done. Web grader is being used by all the secondary schools. Web Grader allows parents and students to go into their students individual assessments in order to view progress in the individual classes. Roll out at EJH is end of September. Ms. Flannigan is team leader on Web grader at EJH. Training is continuing on smart / active boards used as an instructional tool. New phone system (not phones) where voice mail is now available gives another option for communication. There are new telephone numbers for EJH.

Fun items: EJH 1 of 3 Jr. Highs in district to partner with Microsoft in the Microsoft Math Partnership. 6-7^th grade configuration. On site building coach who is released for part of the day to get into the classes and look for the instructional model to be used as it should be taught. Partner with 3 of the elementary schools. This is the first of a 3 year program. EJH is working with the district and other Jr. Highs; Finn Hill and Rose Hill. More info will be rolled out on curriculum night.

Jan introduced Vice-Principal Mark Rabitoy. Mark is taking the lead on the pilot project anti-drugs, anti-bullying, anti-harassment program that 1 of 4 junior high’s are participating in. Based on what the kids feel are the issues from a survey. This program springboards from the leadership camp which set the seed on this issue. First part is identifying the issues from the kids and parents perspective.

State is about ready to release WASL data. 9^th graders are allowed to take the WASL test calling it now the high school WASL. In January, 9th grade parents have the opportunity to take any of the 4 WASL tests. If they pass then they are done taking the test.

Idea was presented to have input from the parents involved in PTA and students who have taken the test to have an education night forum on the WASL or a fact sheet on taking the WASL as a 9^th grader – survey monkey is another idea to gain some input in helping parents and students make the decision to take the test in 9^th grade or in 10^th.

Question regarding Mr. Aslamy, he has moved on to be the headmaster at a school after completing his masters.

Volunteer screening question by Kim. Process is the same per Jan as last year, this year the system will clear each volunteer district wide whether you child is in junior high or high school or elementary. Liz and Laurie check the sign in List with the district. List is to be given to Olson’s IA to check the list to make sure. Every 2 years volunteers have to sign up.

Get a badge at the Lake WA resource center for a volunteer badge. EJH does check their lists. Important for volunteers to have a badge as that is what the kids trust.

Question was raised on not sending out the directories to save money however the concern is that they will not get home.

7^th graders were polite and just a great group of kids.

We must keep a separation between what PTSA supports and what EJH does to make sure to NOT use the PTA to launder any money or make sure that something occurs. Example: a club wants to buy something and it is discussed with the kids – let’s run the money through the PTSA rather than through ASB or direct sale and charge a bit more. This is not done through the PTSA. Donations are to be general and are not specifically earmarked toward any particular area. EJH does not want to use the word “optional” as in reality it doesn’t feel optional to the child. The success fund is not large enough to help across the board.

What is the difference between going through PTSA or ASB as far as a donation goes? Least restrictive is PTSA and in the middle is the general building budget, and the most restrictive is ASB. The guidelines must be followed with ASB and giving equity to all. Explanation of how the sports fee is distribution and it is divided equally amongst the junior highs so it all goes into a pot. Another area of funding has money to use at their discretion for athletics, and each principal has a contingency fund to use at their discretion as well. So there are 3 ways to get money to specific areas in need. Another resource is the Lake Washington Schools foundation for schools, teachers, programs, PTSA, ASB etc.

Parent Organizer (PO) announcements go through different areas and ask where it should be monitored under the PTSA or EJH or ASB. It is a communication tool not public advertisement for public organization it is for the education community within each school.

Teacher Representative: Cindy Buffa will be the Staff Representative.

Legislation: Alison Shaw reported on WA State Legislative Assembly being held at Seatac Marriott, where issues of today are rated and top 10 will be focused on. Survey will be on PO. Idea is not to vote issues but know what is important to our school 3 delegates can go from EJH, Matt Loschen and if 1 more rep wants to go they are welcome to do so. PTSA pays for 1 member to go. ID membership number is needed to sign up.

New Business:

PTA and the Law – discusses money issues, Karen Brechner is attending. Treasurer should attend.

Tuesday, October 16^th at Issaquah Administration Building, 9:30 – 1:00pm

Thursday, October 18^th at Mercer Island HS, 6:00 – 9:00pm

Volunteer Requests: Kim oversees the volunteers and Steve is looking for a co-chair for Reflections. Lots of volunteers, chairs should have the majority of the lists of volunteers, many people offered to sell dance tickets and too many to really utilize. Put info out on PO stating heavy abundance and set expectations.
Notebook Hand-Outs: Org Chart, List of EJH dates, Responsibilities of the board
LWSF Phone A Thon Nov. 8^th & 9^th presentation having students 9-12 grade making phone call. Looking for support of our PTSA stating that we support the Lake WA school foundation.
2^nd period is the class written down for Magazine drive.
Reflections needs co-chair September 18^th at Lake WA resource Center regarding reflections
9^th grade celebration: need at least $10,000. ideas needed: phone-a-thon, selling energy efficient light bulbs, plea out to PO – ASB
Staff appreciation dinner on curriculum night, brought coffee and chocolates 1^st day of school,
Reader Board planted, courtyard planted

Grant Requests:

1) Math Dept grant request for $494 where $200 comes from their dept. so they are asking for $294 – request is to have 3 go to a conference held in Bellevue Activity based instruction, sharing strategies, aligns with Lake WA School District guidelines.
2) Safety Net Literature for kids who did not meet WASL standards. This discussion was tabled to receive clarification as to where the funds should be taken from within the budget.

Old Business:

Committee Reports:

Ø Barry Shaw PO submission

Forms on the website www.evergreenptsa.org then attach to email and send to Tina or Barry. The turn around is 2 days. Shelly Log responsible for school site EJH. Work with Susan Jackson on ASB PO items. Barry will send out again info on how to do the PO process and how it works. Questions on if there will be the ability to attach forms onto PO. Calendar vs. general announcements.

Announcements:

Next meeting Tuesday, October 9^th at 9:30am Executive Board

Adjournment 12:12 pm

Upcoming Dates:

Monday, September 10^th, Magazine Drive Begins

Thursday, September 13^th Council Meeting LWSD at 9:30am

September 14^th, 20^th, 25^th Magazine Turn in Dates

Thursday, September 27^th, Curriculum Night 6:45pm

Friday, September 28^th, First ASB School Dance 7:00 to 9:00pm

Tuesday, October 9^th Next PTSA Board Meeting 9:30am

Tuesday, October 23^rd, Picture Retakes

Friday, October 26^th, No School

Evergreen Junior High PTSA

Executive Board Meeting Minutes

January 8, 2008

Call to Order - Judy Russo called the meeting to order at 9:42 am. A quorum was present; a list of attendees is attached to the original minutes.

Minutes and Correspondence - The minutes of December 11^th, 2007 were approved as written. Correspondence included 1 thank you note and 1 thank you letter.

Financial Report - Reports presented by Laurie Barokas. YTD total income $20,545.72, YTD Expenses $10,088.86, Ending Bank balance is $22,146.93. Only change on report is $230.22 correction should go to homework club.

ASB Report T.J. Whidby and Charlie Mroz discussed the MLK Assembly, the dance coming up on January 11^th, and the Mid-Level Regional Leadership Conference that EJH is hosting on February 5^th. The leadership class submitted a grant request for T-shirts so they can present a united student body and be easily identified to the visitors so they know who to ask questions of during their stay.

Principal’s Report
Jan Olson discussed the elementary coffee chats which are coming up at the feeder elementary schools. This provides good parent conversation and a way to share our experiences at EJH with the incoming parents. The counselors gearing up for this endeavor as well. Jan invites any parents to come and share EJH experiences at the coffee chats.

Reflections information was given to Judy Russo and the information will be posted on Parent Organizer.

Jan thanked us for supporting the homework club. We still only have funds thru the end of 3^rd quarter. Currently we have 20-30 kids that ride the bus. In order to fund through the 4^th quarter we will need $5,000 additional funds. The teachers agreed to be paid curriculum rate which is the lowest form of pay.

Computer deployment and upgrade so 2 computer labs are now available.

The Environmental Club: Mrs. Rasmussen is heading this up and EJH is partnering with Dickenson on watershed plus doing field trips in May for 7^th grade science. We got some funding from Lake WA Schools foundation originally targeted for buses but we redefined the grant to maximize the funds to do watershed work around the school. EJH will need parent volunteers in this endeavor.

Breakfast was moved to the ala carte bar.

The Vendor Fair is coming up at the end of February. It will be handled through the wellness committee. The fair will include activities for total body fitness not just food.

WASL scores will be posted on the website.

Electives evening coming up at the end of January.

Nominate Nominating Committee

Asking for 3 nominations, we came up with a list of people to contact that may be willing to participate on the committee. We discussed breaking up Treasurer and Membership Chair as it is a large job and so we have people that could be in that position for 2 years.

Barry will look at the technological component of membership online. Membership will not be an executive board position.

Legislation: Alison had no new information in this area, except a reminder of Focus Day.

New Business:

Ø Grant Request from Emergency Prep to update school supplies. See committee report below but we approved $3,455 funded from our savings account to update backpacks for the classrooms and provide buckets for food and elimination.

Ø Grant request - Susan Jackson purchasing Leadership T-shirts for Leadership conference EJH is sponsoring conference where each school attending can bring up to 24 students. Kids pay $18 each. We will have 10 attendees paid for and 6 additional leadership students who will pay their own way. The t-shirts would identify our EJH student as host school $268 is the cost for shirts and attendees.

Ø Website Report from Judy Russo & Barry Shaw advised that the core 5 pages will be similar in the district which will include athletics, plug for PTSA, a calendar to download and any changes to the calendar would notify people, the teacher websites will be added later.

Ø Parent Organizer is trying to be revitalized and the effort was to put out a survey however, the problem with the survey is that there is no privacy and it is not sponsored by the PTSA though it appears to be.

Ø According to Barry’s information more people are using the website – and viewing the newsletter online.

Ø Superintendent is looking for involved parents input in what is important to kids, curriculum, and the vision and where we should be looking the hardest toward the year 2020. If anyone is interested, contact Judy Russo.

Old Business

Ø Grant Request – for library Grant for “heard” a good book lately to bring an audio book to the school library in MP3 format is tabled until the spring.

Committee Reports

Ø Karen Swanson: Emergency Prep updating school supplies, new food was purchased. After inventory of emergency backpacks in the classrooms, they are inconsistent, not sterile, or out of date. Prepare Smart which Karen works for supplies public and private sector with emergency prep items. We are looking at roughly $1,884 to update the back packs. This includes a discount since we are a local school. The 9^th graders can pack the back packs for community service. We have 42 classrooms and this includes staff needs as well.

Phase II would be lock down buckets for each classroom. Basically it is a toilet cost is $1819 bucket with food and water with only waste elimination bags is $1200. Water and food are usually added to it. When we talk about budget in spring lock down buckets and emergency bins we purchase need to be taken into account when we collect for fall of 2008. Motion made to take $3455 out of savings to checking for Emergency Preparedness.

Ø Play is going well and Kelly Willis is amazing per Judy Russo.

Announcements

Ø Next meeting is a Executive meeting February 12^th at 9:30am

Upcoming Dates:

January 11, 2008 PTSA sponsored EJH dance

January 15, 2008                   MLK Assembly
February 8, 2008                     Founder’s Day Luncheon at the Sahalee Club in
                                                Sammamish 11:30-1:30pm.

February 13, 2008 Focus Day in Olympia

Adjourned at 11:45 am